Table of Contents
Overview
Tracking inventory at the variant or option level is sometimes needed. This feature is useful for tracking quantities in stock of size and color variations where just a single count of in stock at the product level is not sufficient. The good news is both are possible with an AmeriCommerce online store.
Configuring Variant Inventory
Variant inventory can be enabled at the product level on the Variant Inventory tab of the product editor. Before enabling variant inventory, make sure the product's variants are already set up on the "Options/Variants" tab. To learn more about variants and variant groups please see our Product Variant Overview article.
Each combination of variants is automatically generated from the options on the product. Note that any non-inventory variant groups will not be included, this allows you to have options that are not tracked by inventory and is very useful.
Each combination is treated like a separate unique item, so the remaining settings will all override that setting from the base product.
- Item Number - Override the base product's item number if this combination has a special item number/SKU.
- Mfr Item Number - Override the base product's manufacturer part number.
- Retail price - This will control retail price for this specific variant, which differs from the parent product variant.
- On Hand Quantity - The number in stock of this variant combination. When variant inventory is enabled, the base product's Quantity in Stock field becomes read only and will display a sum of all variant inventory items' stock counts.
- Low Stock Warning At - Set the inventory value to be notified when the stock falls below that level. Low stock warnings will only be sent for this item if warnings are enabled for the main product
- Status - The product status of this variant inventory item. These are configurable via the Product Statuses settings page.
- GTIN/UPC - The Global Trade Item Number for this item. GTINs include UPC (in North America), EAN (in Europe and elsewhere), JAN (in Japan), and ISBN (for books). Primarily used in product feeds (such as Google Shopping) to indicate the specific GTIN of this variant inventory item
- Weight - Override the base product's weight.
- Length - Override the base product's length.
- Width - Override the base product's width.
- Height - Override the base product's height.
- Variant Inventory Photo - Upload a photo for this variant inventory item.
Pricing
Variant inventory items can be assigned a specific price using the Advanced Pricing tab, in addition to the parent retail price. You can learn more about advanced pricing HERE.
Mass Editing
Variant inventory items can be edited in bulk using the Product Variant Inventory Import located. To locate this, first locate Tools and select Data import. Click on Product Variant Inventory Import. Navigate to The Inventory Editor Catalog , select Product and finally Edit selected product. This allows the variant inventory stock count to update.
Note: Inventory is managed when a status is changed or the payment is received, depending on how it is configured. If your store is set to remove inventory when the order is paid, any changes made to the order after the payment is applied will not update inventory. In this specific situation you would need to increase or decrease the stock for them manually.